At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role:

The Luxembourg Real Estate team is seeking to recruit a dedicated and highly organised Junior Officer to provide essential support to the team. The primary responsibility of the role is to support the Luxembourg Real Estate Operations Director in ensuring operational excellence and full compliance in relation to the governance, corporate legal, tax, accounting and day‑to‑day operational needs of Luxembourg‑domiciled real estate funds, holding/financing structures and SPVs across multiple jurisdictions.

The remit covers a wide spectrum of activities, including daily operational administration, accounting and payment coordination, tax and VAT support, lease and contract management, banking administration and general team assistance.

As part of the Luxembourg Real Estate Operations function, the role involves frequent interaction with a broad range of internal stakeholders (including asset management, accounting, compliance, tax, risk, transactions and BAU teams) as well as external parties (lawyers, notaries, tax advisors, property managers, banks and other service providers).

This is a permanent position with a hybrid working model, combining office presence in Luxembourg with remote working.

Key responsibilities

• Managing daily operational administration for Luxembourg real estate funds and SPVs, including mail handling, document management and maintenance of accurate statutory, legal and accounting files.
• Coordinating the preparation, execution and proper filing of corporate, legal and commercial documents (e.g. lease agreements, engagement letters, tax filings, bank forms).
• Supporting accounting and payment workflows by processing supplier invoices, raising outgoing invoices (e.g. quarterly management fees), and arranging quarterly payments to non‑executive directors including the preparation and submission of WHT declarations.
• Assisting VAT and Direct Tax teams with annual and quarterly filings, coordinating signatures, managing submissions, and maintaining the Tax/VAT database for all entities.
• Managing KYC/AML requirements for suppliers and external partners by gathering documentation, coordinating internal reviews and ensuring compliance standards are met.
• Creating and/or updating vendor records in Yardi Voyager.
• Supporting the Treasury & Banking team and maintaining the bank accounts database in coordination with stakeholders.
• Acting as a central coordination point between internal teams (accounting, asset management, compliance, tax, risk, BAU and Transactions) and external parties (lawyers, notaries, banks, auditors, property managers).
• Assisting with the organisation of internal and external meetings, including board lunches, scheduling, document circulation and logistical arrangements.
• Handling travel and expense arrangements for Luxembourg team members, ensuring accurate, timely and compliant processing.
• Contributing to broader operational initiatives, including ad‑hoc projects support, transaction‑driven tasks, and maintaining the Business Continuity Plan (BCP) for the Luxembourg Real Estate team.
• Demonstrating high standards of organisation, governance and operational accuracy in line with internal expectations and compliance requirements.
• Supporting the promotion of good corporate governance by strengthening knowledge of relevant operational, tax, regulatory and administrative frameworks.
• Understanding and adhering to the Company’s Sustainability strategy as relevant to the role.
• Complying with Health & Safety responsibilities applicable to the role, including raising concerns to the line manager or H&S Manager when required.

Core Competencies, Knowledge and Experience

• Demonstrate a strong willingness to learn, be trained, and develop technical expertise;
• Detail orientated; consistent delivery with quality, accuracy and within tight deadlines;
• An organiser, flexible and capable of prioritising tasks and proactively managing and progressing multiple work items concurrently;
• Independent, proactive and comfortable working both individually and within a team;
• Diplomatic, but assertive with the ability to act with discretion;
• Maturity and credibility to liaise with individuals at all levels;
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint);
• Excellent written and verbal communication skills;
• Fluency in English (spoken and written) is a must with French/German skills a plus.

Recruiter: Sarah Hawkins

Job Level: Colleague

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.