Who we are looking for:

This role would provide an opportunity to work in the European Operation for Portfolio Solutions, located in Poland, and will report to the Head of PS EMEA Operations located in London.

This role supports the Portfolio Solutions business across Sales Trading, Partnered Trading and Transition Management businesses including trade booking and settlement of equity and fixed income transactions across EMEA markets. This role will also be responsible for leading product expansion initiatives including design and implementation of operating models to support the Business.

As PS Operations VP, Poland, you will oversee the day-to-day operations of our European regulated broker dealer, including direct and indirect oversight of processes, some of which will be outsourced to other sites. Operational processes include onboarding new clients and counterparties, management of client and market data in systems and facilitating the post trade life cycle activity for equity and fixed income securities, some of which will be outsourced to other sites. Significant consideration is applied to a risk framework to ensures controls are in place to mitigate areas of exposure and to meet all our regulatory obligations. Locally, the role is responsible for monitoring the activity of subcontractors to Business Risk, Operations and Corresponding Clearing, IT Support (STT Systems), Procurement, Technology and Finance and corporate accounting services in addition as Back Office Services SME you will have the opportunity to be involved in Outsourcing Engagement Manager responsibilities, you will oversee outsourced back office services for bank and agency brokerage trades across Equities, FX, Futures, and Fixed Income Bonds. Responsibilities include managing documentation, controlling outsourced functions, ensuring compliance with internal requirements, and monitoring service quality. You will ensure all governance and documents are current, supervise processing, escalate issues as needed, and provide technical expertise and leadership to the team, fostering effective communication and teamwork.

Why this role is important to us:

The team you will be joining is a part of State Street Markets (SSM). When owners and managers of institutional assets need research, trading, securities lending, and innovative portfolio strategies, they turn to SSM business unit. As our investment research and trading arm, SSM’s number one goal is to enhance and preserve our clients’ portfolio values by applying technology, optimizing trading, and linking asset classes and markets across the world.

Join us if making your mark in capital markets industry from day one is a challenge you are up for.

What you will be responsible for:

As Operations lead in Poland, you will join a professional, global operations team that has served institutional asset managers for more than 20 years. Operations staff are tightly integrated with trading to deliver smooth settlement for clients in dozens of markets globally. The work environment is complex, and you will have the opportunity to get involved in all aspects of operations. Core tasks will include:

• Oversight of the onboarding and KYC process, static data maintenance across systems and post trade life cycle activity for the European legal entity
• Liaise with trading, product, and operations teams across global locations
• Oversight of Market abuse analysis and Transaction reporting to European regulators
• Direct and indirect oversight of team staff that includes driving a performance culture by empowering employees to operate in a high-performing team that delivers tangible outcomes
• Evolve our technology road map to operate to scale and supports growth with automation rather than exception processing
• Partner with business heads to understand product growth and revenue opportunities so we support them with optimal operating models

• Work across State Street corporate partners and Centres of Excellence to ensure we escalate and resolve issues proactively
• Understand the evolving regulatory environment to ensure processes are in place to capture and support change
• Drive discussions and out comes with regulators and auditors during exams
• Oversee performance and risk indicators with productive reporting and metrics
• Review, maintain and/or implement procedures and controls to reduce risk
• Support the ‘Risk Excellence’ culture within the business
• Drive product growth for the region
• Monitoring activity of subcontractors for Business Risk, Operations and Corresponding Clearing, IT Support (STT Systems), Procurement, Technology and Finance and corporate accounting services

• Ensure the outsourcing documentation is complete and updated

• Perform defined internal controls throughout the phases of the lifecycle of the outsourcing arrangements, including the planning, implementation, monitoring, and management of outsourcing arrangements.

• Taking appropriate corrective or remedial action if shortcomings in the provision of the outsourced functions are identified, including by following up on an indication that service providers may not be carrying out the outsourced function effectively or in compliance with applicable laws and regulatory requirements.

• Ensure the Outsourcing Portfolio Manager and other relevant stakeholders are promptly informed of persisting or material shortcomings in the provision of an outsourced function.

• Co-participate in the development, testing and implementation of new systems and products within his/her department

• Participation in projects and processes enhancements.

What we value

These skills will help you succeed in this role -

• Deep understanding of European Financial Markets, regulatory requirements, and operational processes
• Working knowledge of international securities markets trade settlement regimes and practices, specifically those across the European region
• Demonstrated record of managing risk within operational environments
• Working knowledge of BaFIN, FCA, and ECB regulations
• Experience with financial responsibility rules that apply to self-clearing broker-dealers
• A Change Management mindset and proven records of leading large-scale initiatives
• Fluent in English
• Workplace flexibility to support a global business across multiple time zones.

Our requirements:

• +7 years of experience in Back Office services [in one or more areas: settlements, onboarding, regulatory reporting, AML, collateral, confirmations] in bank and/or agency brokerage – Could make this 5+ years ?
• Skills in MS Office, with particular emphasis on MS Excel, MS Word
• High level of accuracy, attention to detail, commitment, and diligence
• Flexibility & very good organization of work
• Ability to work in a team as well as independently
• Pro-active approach, with initiative, detailed oriented and reliability

We offer

• Hybrid model of work [office/home]
• Flexible working hours (restricted to the current business need)

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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