Australia

Business management, administration and support

Investment Bank

Your role

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly?
We’re looking for an Executive Assistant to:
• manage calendars including conference calls and video conferences, team and training events, personal commitments and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics, coordinating with facility management and IT support
• be instrumental in co-ordinating the Perth office client marketing events
• coordinate the production of presentation and report materials
• assist with finance management, including processing of invoices and expenses

Job Reference #

338992BR

City

Perth

Job Type

Full Time

Your team

You’ll be working in the Advisory and Capital Markets team in Perth as Office Manager and Executive Assistant to investment banking professionals, and you’ll play an important role with a small team of people ranging from senior bankers to Graduates.

Your expertise

• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• building relationships with internal and external clients and stakeholders
• flexible, adaptable, can-do attitude with the willingness to be a part of and support a broader EA team


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About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Recruiting Australia

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.