Team Assistant - ISA

Business Area: ISA – Investment Strategy & Advice

Place of Work: London

Contract Type: Fixed Term Contract

When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.

About the role

In your role as Team Assistant - ISA, you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to provide administrative support to the Investment Strategy & Advice (ISA) Team

What you will be doing

As a trusted part of the ISA – Investment Strategy & Advice team you will be responsible for:

• Providing secretarial services including extensive diary management
• Scheduling internal and external meetings, ensuring all room bookings, IT equipment, lunch and other business requirements are in place as required
• Collating and formatting of reports, presentations and letters
• Co-ordination of regular meetings. Arranging meeting logistics, sourcing updates from other areas of the business when appropriate, collating papers in advance of the meetings, taking minutes to ensure action points and deliverables are met prior to the next meeting.
• Support team’s project management efforts to ensure deadlines and key milestones of strategic projects are tracked
• Co-ordinating conference calls and video conferences with both internal and external parties
• Arranging national and international travel, visas and accommodation, including the preparation of itineraries and travel packs
• Processing and reconciliation of expenses/invoices/purchase orders etc in a timely fashion
• Organising team building and offsite events as appropriate
• Ad hoc administrative duties including printing/binding/scanning/photocopying, archiving, arranging couriers

About you

We know that sometimes people can be put off applying for a job if they don't tick every box, if you're excited about working for us and have most of the skills or experience we're looking for, then please apply, regardless of whether you meet all the requirements outlined in this profile.

To be successful in the role you will have:

• Strong administrative experience (ideally in Financial Services)
• Highly organised with a systematic approach
• Self-starter, enthusiastic, able to use initiative and put forward ideas
• Ability to prioritise tasks, meet tight deadlines, cope under pressure, multitask, flexible
• Good verbal and written communication skills
• Team player but equally comfortable working alone
• Can reliably deal with confidential and sensitive information
• Strong MS Office skills including Outlook, Word, Excel, PowerPoint and SharePoint
• Diary management experience

At USS, every individual contributes to building a secure financial future for our members and their families. We strive to create a work environment where everyone can thrive professionally while making a meaningful impact on the lives of others. We're also committed to helping you build your career by providing opportunities for development. We put a focus on recognising and supporting each individual's unique career path, driving this forward with the support of an engaged and proactive management team. Here at USS, we want you to thrive in and out of work with a friendly team, flexible culture and excellent range of benefits!

How we will reward you

- Great starting salary
- Generous annual leave package
- Access to a high quality pension scheme provided through Universities Superannuation Scheme
- Supportive people policies (including enhanced occupational sickness pay and family friendly pay)
- Financial contributions towards your personal development to help you maintain your physical and mental wellbeing
- Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership
- Learning and development opportunities to develop your skills, knowledge and talent
- Employee Volunteer Day’s to support the communities where you work and live
- Cycle to Work Scheme

Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves. Our purpose firmly states the importance of members, putting them ‘front and centre’ of what we do. This is embedded through our values:

- Integrity
- Collaboration
- Excellence

Universities Superannuation Scheme (USS) was established in 1974 as the principal pension scheme for universities and other higher education institutions in the UK. We work with around 330 employers to help build a secure financial future for almost 577,000 members and their families. We are one of the largest private defined benefit pension schemes in the UK, with total assets of around £76.8bn (at 31 March 2025). To find out more, please visit https://www.uss.co.uk

USSIM is proud to be an equal opportunity employer. We strive to ensure our recruitment process is as flexible and inclusive as possible so we can attract diverse candidates and recruit the best talent. We want all candidates to perform at their best during the recruitment process, so if you need any reasonable adjustments or if there is anything we can do to help support you through your recruitment journey please let us know by contacting resourcing@uss.co.uk.