Note:

This role is designed as a full‑time, on‑site position and requires presence in the office five days per week. While the role maintains a standard in‑office schedule, limited flexibility may be provided based on business needs and manager approval.

Core Responsibilities

Audit Processes

• Manage and execute help desk and stockroom audits across domestic and international sites.
• Hold sites accountable for timely audit completion and discrepancy resolution.
• Reconcile audit results and report findings and corrective
  
  
  

Monthly Lease Return Management

• Compile monthly lease return lists, ensuring all eligible devices are included.
• Prepare return files for submission to vendor.
• Scan applicable devices into appropriate ServiceNow asset category.
• Use filters to validate device eligibility and ensure accurate returns.
• Release Apple products from the environment using ABM.
• Close out all required ServiceNow asset tasks prior to shipment.
  
  
  

Quarterly Stockroom Access Review

• Conduct quarterly reviews of stockroom access.
• Identify required access additions or removals.
• Partner with Vanguard Global Security to resolve any issues or exceptions.
• Process physical restricted security access removal requests in the designated system.
  
  
  

Warehouse Support

• Provide hands-on warehouse assistance when needed.
• Occasionally manage incoming deliveries and shipments.
• Ability to lift 35 pounds.
• Occasionally manage incoming deliveries or shipments.
• May be required to utilize pallet jacks to move equipment safely. Training provided.
• Complete Material Transport Requests and related tasks in warehouse associate's
  
  
  

Asset Lifecycle Management

• Track assets throughout the procurement, deployment, refresh, and disposal lifecycle.
• Maintain accurate asset records, including lease dates, location, ownership, and status.
• Manage asset intake and retirement procedures.
  
  
  

ServiceNow (SNOW) Subject Matter Expert

• Validate ServiceNow changes across all regions through multi‑layer testing.
• Support Torpedo/Harpoon processes and related workflows.
• Create reports and update dashboards
  
  
  

Qualifications

• Minimum of one year related work experience.
• Undergraduate degree preferred in a related field or the equivalent combination of training and experience.
  
  
  

Preferred Qualifications

• Foundational experience using Power BI, including building basic reports, dashboards, or visualizations.
• Interest in or exposure to data analytics, including interpreting datasets, identifying simple trends, or supporting data‑driven decision‑making, strict adherence to processes.
• Ability to learn and apply reporting or analytical tools in support of operational and audit‑related workflow.
• Willingness to learn how to write process and procedures.
  
  
  

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.